Scientific Data Quality & Compliance Coordinator
Job Location: London (4 day week and hybrid working opportunities)
Job Salary: £27,000-£30.000 FTE, pro-rated depending on experience
Scientific Data Quality & Compliance Coordinator vacancy with an online scientific publisher of high-quality research and commentary in areas of bioscience.
Job Overview:
Full responsibility for our clients data. That means keeping records accurate, consistent and trustworthy across HubSpot, Monday.com and connected systems. Ensuring gaps in the data are flagged and filled, and making sure how data is handle is always compliant.
This is a hands-on role for someone who is meticulous and passionate about maintaining clean and complete data. You’ll set the standards, ensure those standards are maintained, and flag potential issues before they become a problem.
Following investment in richer, data-driven intelligence for their audience and clients, the quality of their data has become a strategic asset. This role will be a core part of ensuring data is fit for purpose to drive this ambition.
Key Responsibilities:
Data quality
- Define and maintain data standards and naming conventions, and monitor key datasets against them
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Proactively find and fix quality issues — duplicates, decay, stale or malformed records
- Clean, deduplicate and standardise records across HubSpot, Monday.com and related platforms
- Prepare and process imports/exports and support accurate list pulls for marketing and client teams
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Report regularly on the health of the database and flag risks early
Data compliance
- Maintain GDPR housekeeping: suppression lists, opt-outs, consent records and data retention
- Help ensure lawful basis for processing is clear and properly recorded
- Support handling of data subject requests and keep data-handling practices audit-ready
- Keep simple, usable documentation (data dictionaries, “how we record X” rules) so quality and compliance don’t quietly erode
Prerequisites:
Essential
- Strong Excel skills and genuine comfort working with large, messy datasets
- Meticulous attention to detail and real patience for precise, repetitive work
- Experience with a CRM (HubSpot ideal; any CRM transferable)
- A clear grasp of why data quality and data protection matter — not just how
- Clear, confident communicator who can hold others to a standard
Desirable
- Working knowledge of UK GDPR/data protection principles
- Familiarity with Monday.com
London 
